Take Your New Hire Onboarding to the Next Level with Infographics

Think back to your first day on the job: How nervous were you?

Even if you’re a generally confident person, entering a new environment comes with its own set of uncertainties.

Have you considered incorporating infographics into your employee onboarding process?

You’ve probably seen plenty of infographics around the web. They’re a content darling of marketers and a popular tool of educators.

So think about it: Why not use the storytelling and educational possibilities of infographics in your role as a People Ops professional?

Plus, according to a study published in Educational Technology Research and Development, people who follow directions with text and illustrations do 323% better than people following directions without illustrations.

And if you offer them tangible reference documents, they’ll always have the information handy if they ever need reminding.

While creating all of the infographics listed below is probably too much for one person, consider how you could incorporate a couple of them into the onboarding process at your company.

Before the New Employee’s First Day

Before a new employee even starts, there are ways you can use infographics to prep both them and the team that will be receiving them.

Employee Fact Sheet

When you email a department that they will be getting a new team member, you could include an employee fact sheet with information about the employee’s experience, interests, and a photograph.

Similar to an infographic resume, a fact sheet can include any key information that your team should know about their new team member. Things like:

  • The number of years of experience they have in the field

  • Past companies they’ve worked at

  • Hobbies and interests

(Of course, you’ll need to make sure the new employee is comfortable with sharing this information.)

The most efficient way to integrate employee fact sheets would be to have a standard template that you customize for each new employee, so that you’re not spending tons of time creating one from scratch.

A sectional infographic template is probably the easiest way to present the information. Divide the infographic into sections using lines or color blocks.

For example, check out this template from Venngage:

Company Fact Sheet

Similar to an employee fact sheet, a company fact sheet offers a summary of information about the company. This could include information like:

  • A brief history of how the company started (but keep it to only a couple of sentences)

  • The company values and mission statement

  • Metrics like the size of the company’s customer/client base, the number of branches worldwide, etc.

  • Photos and short bios of executive team members

Give the new employee an introductory infographic with information about your company such as your values and mission statement, any exciting statistics, a breakdown of the team using charts, pictures of team leads, etc.

You could follow a similar format to the employee fact sheet and use a sectional infographic template.

Here’s a fact sheet one of my coworkers came up with for our company:


You could also use a timeline infographic to highlight how the company began, how it has expanded, and the company’s major achievements along the way.

Here’s an example from Dribbble, showing how a company has grown over the years:


“What to Expect” Timeline

Assuming you have a standardized onboarding process, you can also offer new employees a department-specific timeline for what they can expect on their first day/week/month at your company.

What major projects or events can they expect to contribute to? What skills they should aim to gain throughout the process?

A flowchart would also work to visualize this information.

On the New Employee’s First Day

The big day! A new employee is going to have a lot of questions on their first day, to the point where they might be nervous about asking too many questions. But you can offer your new employee some documents that will anticipate some of their questions and provide answers.

Organizational Chart

Organizational charts break down the different components of your company. They show the hierarchy of departments or team members.

Give your new employee an organizational chart to show them where they fit within their department and where their department fits within the organization.

Typically, organizational charts follow a flowchart format, with the head office at the top of the chart and the different divisions branching out underneath it. But you could also take a more creative approach, like this chart of Apple’s “core”:


Contact Reference Sheet

Odds are you already have one of these kicking around. But you can spruce it up by offering it in infographic form. An infographic contact reference sheet with contact info for IT, information systems and technology, medical care, etc.  

Process Infographic

If there are any essential processes that the new employee will have to practice in their role, give your new employee a process infographic that they can pin up at their work station for quick reference.

Process infographics generally act as a one page reference sheet to remind employees of the steps in a process. Unless the process is quite simple and straightforward, a process infographic should clearly indicate to employees where they can go to find more in-depth information.

Sectional, flowchart or timeline templates are generally the best choices for this kind of infographic.

Take a look at this infographic by Venngage that denotes the steps for how to deal with conflict in the workplace.


After the New Employee’s First Month

An employee’s first month on the job is a process of successes, failures, and adjustments. When someone sits down with a new hire after the first month to discuss their progress, why not offer them something tangible?

Employee Month in Review

Create a Month In Review report infographic of your new employee’s progress. This one-page report can include charts mapping your employee’s completion of steps in the onboarding process, achievements, assignments worked on, and new skills they’ve gained.

Include information like:

  • Milestones reached,

  • Major projects worked on

  • Metrics for completed assignments, etc.

Try to focus on positive metrics. One of the major pain points many employees experience during interviews is too heavy a focus on the negatives. Seeing their negative visualized on an infographic, while likely to startle them into attention, will probably also distract them from the positive.

The purpose of an employee review infographic should be to show their successes and inspire them to reach for new goals.

Report infographics are typically chart-heavy. Look for ways to present your new employee’s progress using charts and graphs.

You could, for example, use a pie chart to visualize how much of the employee’s time should be dedicated to each responsibility.

Or you could use a stacked bar chart to show how much of their onboarding process has been completed.

And once again, a sectional infographic template or a timeline infographic template would also both work well to show this information.

Your report doesn’t have to be too elaborate. You can let the charts speak for themselves, like in this example:

You could easily repeat this for first three months' review and first six months' review.

After the New Employee’s First Year

By the time their first year is through, a new employee should feel fully integrated into the workplace. When their one year review rolls around, why not offer them a tangible summary of their progress?

Employee Year in Review

Following the same format as a Month in Review infographic, you can offer your employee a Year in Review infographic.

Like the Month in Review infographic, focus on achievements and goals moving forward. Include things like:

  • Key metrics

  • Milestones they reached

  • Workplace events they participated in

  • Major achievements

  • Goals to strive for moving forward

If you want your employee to reflect on their own progress, why not ask them to create the infographic?

The Power of Visual Information

A visual reminder can be comforting to new employees. They’ll be able to refer back to it when they need reassurance. Infographics are a great way of showing employees the role they play in the company’s story.

Remember, people tend to retain information better when it’s presented to them visually. And you’ve probably seen the commonly touted statistic that 65 percent of the population are visual learners. With that in mind, why not look for ways to incorporate more visuals into the new employee onboarding process?

Think about it, what’s more compelling: a regular old print out, or a colorful and visually interesting infographic? I know which one I’d prefer!

Looking for even more ways to create a comprehensive new hire onboarding program? Download the New Hire Onboarding Guide eBook for practical tips and tricks you can use right away. Get your copy by clicking on the button below.

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Sara Mcguire Head Shot

Sara McGuire is a Content Editor at Venngage infographics. When she isn't writing research-driven articles for a number of business and marketing sites, she enjoys reading graphic novels and writing music reviews. Follow Sara on Twitter.

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