4 Ways Applicant Tracking Software Accelerates Your Hiring Process

A faster hiring process is great for a couple of expected reasons: hiring managers have positions filled sooner and recruiters have a better time-to-fill metric. But a more important reason to accelerate your hiring process is that you stand a better chance of finding and hiring top talent.

When your company has the processes and tools in place to attract, identify, and contact your ideal candidates, you can hire them faster than other employers. Candidates will notice how your process compares to other companies, and that will affect the way they feel, and ultimately, the decision they make. The way you make applicants feel is part of your hiring brand.

Some companies haven’t yet made the switch from a legacy system or haven’t incorporated an applicant tracking system into their recruiting efforts at all. If you want to recruit and hire faster, you need to have a reliable system in place. 

Here are four important ways that the right applicant tracking system (ATS) will accelerate your hiring process.

1. Building a Talent Pool

One of the largest sources of frustration for a recruiter is finding an amazing candidate when there are no open positions. How can you stay in touch with that candidate until the perfect job does open up?

An applicant tracking system helps recruiters and hiring managers maintain communication with candidates and show they’re interested, even when a role isn’t available. It also lets anyone search the database for specific skill sets. For example, you might be able to fill a role in engineering with someone who originally applied in logistics.

2. Prequalification

Recruiters and applicants know that the game is often won or lost during the pre-screening stage. This is when the recruiter has their window to sell an applicant on going further. They need to capitalize on that period when the candidate is actively looking, or at least willing to consider a job change.

There’s no time to waste on reviewing applicants who don’t meet the minimum qualifications. Having an applicant tracking system that empowers recruiters to collect critical data about candidates' résumés allows them to only spend their time speaking to the most qualified candidates.

3. Candidate Communication

The key to filling a position quickly is having a solid recruiting process that both the recruiter and the hiring manager understand. It’s important that throughout the hiring stages, each step is clear to all parties involved, including the candidate. Applicants want to know where they stand with you and how things are progressing. Recruiters and hiring managers want to make sure everyone understands whose court the ball is in at any given time.

An ATS will let everyone know exactly where each candidate is at in the process, who has last made contact with them, and what the next step will be. The system will also let candidates and recruiters communicate directly, rather than having to send a separate email.

4. Administrative Tasks

Recruiting can get hung up on administrative details that slow the process down. Trying to reach candidates by phone to schedule interviews takes some back-and-forth, and manually entering candidate information into databases and spreadsheets requires several hours each week. Even after the offer stage, you can spend a significant amount of time coordinating drug screening and background checks, completing onboarding forms, and entering new hires into a payroll system.

With an ATS designed to handle these administrative tasks, recruiting teams can schedule pre-screens and interviews, take care of onboarding tasks, and move candidates into the payroll system with a few simple clicks.

Equally important as improving the flow of administrative tasks is the ability to access hiring workflows away from the office, on any device. Applicant tracking software with mobile features gives candidates and recruiters the ability to communicate immediately, from any location. The process can stay moving, even outside of standard business hours. And that, again, means you stand a better chance of hiring top talent.

Do you have experience with accelerating your hiring process after implementing an ATS? Share your story in the comments!

Currently shopping for an ATS? A Buyer’s Guide to Applicant Tracking Systems walks you through key considerations and includes a checklist to guide your conversations with vendors. Download your copy by clicking on the button below.

Jessica Halcom Barrett

Jessica Barrett Halcom is a writer for TechnologyAdvice.com, with specializations in human resources, healthcare, and transportation. She holds a bachelor’s degree from the University of Wisconsin, Green Bay and currently lives in Nashville, TN.

Filed Under:

Talent Operations