Greenhouse gives you powerful tools for managing every candidate in your database. Easily find individual candidates with filtering and full-text resumé search, or use our filters to locate large groups of candidates and perform actions in bulk.
Need to do the same thing to a bunch of candidates at once? No problem! Find the group of candidates you’re looking for using our powerful filters, and then:
Email everyone at once
Send bulk rejection emails
Assign a Sourcer, Recruiter, or Coordinator
Merge duplicate candidates into a single profile
Make selected candidates private after they’ve been hired (only viewable by site admins)
Delete selected candidates
Move to a different stage or job
Add candidates to another job
Set follow-up reminders
Send take-home tests
Add Candidates to Greenhouse by Emailing Resumés
Have a candidate’s PDF resumé that you want to add to Greenhouse? Just forward the resumé to email@example.com and we’ll automatically parse it and create a new candidate in Greenhouse. Have a whole stack of them? Forward them all at once, and we’ll create a bunch of new candidates—easy!
Attach Emails to Candidate Profiles by Forwarding
It can be important to keep track of correspondence with your candidates, even if it didn’t originate in Greenhouse. Have an important email exchange with a candidate? Just forward the email to firstname.lastname@example.org. We’ll match the candidate’s email address with the email in your database and automatically attach the full email chain to that candidate’s profile.
Full Resumé and Text Search
Search the full text of a candidate’s resumé, cover letters, PDF attachments, and any team notes at once.
Easily find the candidates you’re looking for with Greenhouse’s robust candidate filters.
Job status (Open/Closed)
Candidate status (Active/Rejected/Hired)
Interviews to schedule
Overdue interview scorecards
Take-home test status (To Be Sent/Waiting/To Be Graded)
Offer letter status (To Be Created/To Be Sent/Sent)
Candidate referral credit
Rejection reasons for rejected candidates
Hiring team: Recruiter, Coordinator
Last activity date
Auto-merge Duplicate Duplicate Candidates
There’s no way around it—sometimes the same candidate shows up more than once. Maybe they applied to more than one job, or maybe they applied to the same job six months ago. Either way, it creates confusion and needs to be fixed. Auto-merge keeps clutter to a minimum by detecting and automatically merging multiple candidate profiles into a single record.
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